SNF AR Tracker

AR by Payer Category

Payer category	Accounts	AR balance	Tier 1 count

Tier 1 Accounts — Action Required

Top 6 by balance

Patient	Payer	Balance	Days	Reason

AR Aging Summary — All Facilities

Facility	Current	30 days	60 days	90–180 days	180+ days	Total AR	Tier 1

1,867 accounts

Account	Patient	Payer	Age Bucket	Balance	Tier	Status	Owner	Next Action Due

Import PointClickCare Aging Export

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Supports PointClickCare aging export format

Report Date

Facility (optional)

Import History

Date	Facility	Accounts	New	Tier 1	Warnings	Imported by
Apr 21, 2026	VNR / RHR / RCC	4,695	1,867	590	2,818 credits	System

Tier 1 — Escalate Now Rules

AGE-90+ Age threshold

Days outstanding ≥ 90 — any payer, any balance amount

BAL-THRESHOLD High-balance inactivity

Balance ≥ $2,500 and 60+ days, no action logged in 14 days

MCARE-DEADLINE-21 Medicare appeal deadline

Medicare denial with Redetermination deadline ≤ 21 days away

MC-CONTRACT-14 Managed Care dispute deadline

Managed Care contract dispute deadline ≤ 14 days away

INACTIVITY-PF Stale payer follow-up

Status = PF (Payer Follow-up) with no action logged in 30 days

BAL-CHANGE Unexpected balance change

Balance changed by ≥ $500 without a corresponding payment posted

Tier 2 & 3 Rules

T2-ACTIVE Active follow-up

30–89 days, action logged within 14 days, does not meet any Tier 1 rule

MCAID-PE-NEW Medicaid pending eligibility

Status = PE with documented application date, within 90-day state processing window

DA-IN-WINDOW Denial — appeal filed

Status = DA (Denial, Appeal Filed), within 120-day Redetermination window

T3-MONITOR New claim — normal window

0–29 days, claim submitted, within standard processing window

PP-CURRENT Payment plan — current

Status = PP, payment plan active with no missed payments

Payer Filing Deadlines

Payer	Filing Limit	Appeal Window	Escalation Trigger
Medicare Part A/B	12 months	120 days (Redetermination)	≤21 days
Managed Care	Per contract	Per contract (30–90 days)	≤14 days
Medicaid (state)	90–365 days	30–90 days post-denial	≤30 days
Private Pay	No hard deadline	Collections threshold	90 days, no plan

Audit Log

Upload 835 ERA File

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X12 EDI 835 format · .835 · .edi · .txt

Facility (optional)

Payment Summary

Import ERA files to view payment analytics.

Remittance History

Imported	Filename	Payer	Facility	Check #	Check Date	Payment	Claims
No remittances imported yet.

Denial Analytics

Import ERA files to view denial analytics.

SNF AR Tracker — Dashboard Snapshot